Privacy Policy for KeywordFolder.com
1. Introduction
At Keyword Folder, accessible via keywordfolder.com, we are committed to upholding the highest standards of privacy and data protection. Safeguarding your personal information is at the core of our operations. We respect the trust you place in us and prioritize transparency, accountability, and compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), when handling your data.
2. Scope of Policy and Data Controller Role
This Privacy Policy outlines how Keyword Folder collects, uses, discloses, and safeguards your information when you visit or interact with our website. It applies to all services offered directly through keywordfolder.com and governs personal data processing by us as a “Data Controller” under the GDPR and a “Business” under the CCPA.
3. Categories of Data Processed
We collect and process the following categories of personal data:
– Usage Data: Includes information about how you use our website and services, such as your IP address, browser type, operating system, referring URLs, duration and frequency of visits, and session information.
– Account Data: Encompasses data you provide when creating an account or subscribing to services, such as your full name, billing or delivery address, email address, and phone number.
– Profile Data: Includes your login credentials, purchase history, saved preferences, behavior on the platform, and user-generated content.
– Communication Data: Encompasses messages you send to customer support, inquiries via forms or email, chat conversations, and internal notes about your interactions with us.
– Technical Data: Covers information about your device, such as device model, system settings, language preferences, time zone, and system diagnostics.
– Transaction Data: Includes details about products or services purchased through our website, payment confirmation, billing data, shipping address, and order history.
– Preference Data: Includes your choices regarding marketing communications, product or service interests, and opt-in/opt-out statuses.
4. Legal Bases for Processing
We rely on the following legal bases to lawfully process your personal data under the GDPR:
– Consent: When you explicitly consent to the collection and processing of your data (e.g., for marketing communications).
– Contractual Necessity: When processing is required to fulfill our agreement with you, such as providing access to account features or completing transactions.
– Legal Obligation: Where processing is required to comply with applicable legal or regulatory obligations.
– Legitimate Interests: When processing is necessary for our legitimate interests, such as improving site security, ensuring proper business operations, or enhancing user experience, provided such interests are not overridden by your rights and freedoms.
5. Your Rights
You have a right to exercise control over your personal data. Depending on your jurisdiction, you may have the right to:
– Access: Request a copy of the personal data we hold about you.
– Rectification: Request corrections to any inaccurate or incomplete data.
– Erasure: Request deletion of your personal data, subject to legal exceptions.
– Restriction: Request limited processing of your data under certain conditions.
– Portability: Request to receive your data in a structured, machine-readable format and have it transmitted to another controller where feasible.
– Objection: Object to data processing based on legitimate interest or for direct marketing purposes.
– Withdraw Consent: Revoke consent at any time where processing is based on your consent.
To exercise any of these rights, please contact [email protected].
6. Security Measures
Keyword Folder employs a multi-layered security framework to ensure data integrity and confidentiality. Security measures include but are not limited to:
– Encryption of data in transit and at rest;
– Role-based access control and multi-factor authentication;
– Regularly scheduled system backups and audits;
– Secure hosting environments with firewalls and intrusion detection systems;
– Employee training on data protection and privacy practices.
7. International Transfers
Where personal data is transferred outside of the European Economic Area (EEA) or other jurisdictions with similar protections, we use appropriate safeguards such as:
– Standard Contractual Clauses (SCCs) approved by the European Commission;
– Commitments to adhere to frameworks such as the EU-U.S. Data Privacy Framework (where applicable);
– Binding corporate rules or other recognized international protection mechanisms.
We ensure that any third-party processors or partners outside your jurisdiction provide an adequate level of protection.
8. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected, as required to comply with our legal and regulatory obligations, or as needed to settle disputes and enforce agreements.
Retention periods vary depending on the category:
– Account Data & Transaction Data — retained for up to 7 years for legal and auditing obligations.
– Usage Data, Profile Data — retained for 2 years for analytical and user experience improvements.
– Communication Data — retained for 3 years from last interaction.
– Preference Data — retained until you revoke consent or close your account.
9. Cookie Policy
Keyword Folder uses cookies and similar technologies to provide a customized user experience, analyze website traffic, and improve our offerings. Types of cookies include:
– Essential Cookies: Needed for basic site functionality, such as login sessions and shopping carts.
– Functional Cookies: Enable site personalization and enhanced user features.
– Analytics Cookies: Help us track and analyze user behavior for performance insights.
– Performance & Optimization Cookies: Facilitate improvements to speed, layout, and responsiveness.
10. Cookie Management and Compliance
By accessing keywordfolder.com, you will be prompted to customize your cookie preferences via a consent management platform in compliance with the GDPR and CCPA. You may:
– Accept or reject categories of non-essential cookies;
– Withdraw or update consent at any time;
– Adjust browser settings to block cookies entirely (though some site features may be affected).
Do Not Track (DNT) signals are honored to the extent technically feasible.
11. Children’s Privacy
Keyword Folder does not knowingly collect or process personal data from children under 13 years of age. If we discover that a child has submitted personal information without verified parental consent, we will delete such data promptly. Parents or guardians with concerns may contact us at [email protected].
12. Policy Updates and User Notifications
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational improvements. Any material changes will be communicated via prominent notices on our website or through email, where appropriate. Continued use of keywordfolder.com implies acceptance of the revised policy.
13. Contact Information
If you have any questions, concerns, or wish to exercise your data protection rights, please contact us at:
Email: [email protected]
Website: https://keywordfolder.com
Final Statement
Keyword Folder is fully committed to adhering to applicable privacy laws and best practices. We encourage users to reach out at any time with questions or concerns regarding the processing of their personal information. Your trust is important to us.